Administrative Job Description

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Bethany and East Lemonweir Lutheran Churches
Bethany - 618 W River St, New Lisbon, WI 53950
East Lemonweir - W8943 County Rd S, Elroy, WI 53929
 
JOB DESCRIPTION
 Position:
Church Administrative Assistant
Supervisor:
Pastor (with oversight from Bethany Church Council Executive Committee)
Days of Work:
Part time, generally 4 days a week, but flexible
Hours of Work:

• Varies daily, but generally mornings (approximately 15 hrs. per week)
• Checking of emails or phone messages outside of “normal” hours of work
• Some work outside of “normal” hours for special circumstances may be required

Position Type:
Hourly - $20.00 (no benefits)
Overtime Rate:
Same as hourly rate
Location:
On site at Bethany and remote
Interview Requirement:
All job candidates will be required to submit a resume with qualifications relating to this job description.
Start Date:
September 1, 2026 (or September 8 – day after Labor Day, both Tuesdays)

Job Summary:
Bethany and East Lemonweir are a two-point parish serving Christ’s Church through the Evangelical Lutheran Church in American (ELCA).  We are seeking an organized and detail-oriented Church Secretary to help provide administrative support for both churches. This position is responsible for managing the office, keeping records up to date, and providing clerical assistance. Also included are publishing of monthly newsletter and social media updates.  The successful candidate must be able to work independently and be a team player.

Job Requirements:

• Proven administrative experience
• Strong working knowledge of Microsoft Office Suite and Google Docs.
• Excellent organizational and time management skills
• Strong, proactive written and verbal communication skills, with attention to detail.
• Able to handle confidential information with discretion – develop a high level of trust.
• Ability to leverage technology to assist in process, communications, or organization improvements.
• Self-motivated, willing to proactively learn new skills, suggest improvements.
• Knowledge of church operations, policies, and regulations a plus.
• Experience with AI or graphic design tools (Canva, ChatGPT, MS Copilot, Google Gemeni, etc…) a plus.

Job Responsibilities:
Administrative Support:

• Assist with correspondence, telephoning, and any other tasks that might be needed.
• Maintain communications with key people at East Lemonweir on a weekly basis.
• Support Council Presidents with any assistance as needed.

• Telephone – present positive, warm image; screen calls.
• Messages – check emails, voice mails and act as required.
• USPS Mail – sort through mail
• Appointments – receives and reminds Pastor/others of appointments.
• Walk-ins – screens according to schedule of Pastor/staff and of need.

Administrative Duties:

• Purchase/pick up supplies as needed (office supplies, toner, kitchen supplies, other items as needed).
• Keep track of weekly attendance for both churches.
• Update financial giving in Membership Plus program based on counter sheets.
• Maintain church records (Baptisms, Weddings, Confirmations, etc.…).
• Assist with maintaining bulletin boards in the Bethany narthex.
• Maintain the appearance in the back of the sanctuary – remove clutter and outdated items.

Communications and Publications Support:

• Maintain and update the church website, including activity calendars, events and publicity materials.
• Facilitate communications and publicity using a variety of media.
• Create and coordinate email blasts.
• Ability to use graphics design platforms a plus.

BULLETIN SUPPORT:

• Create and initial draft of individual bulletins for Bethany and East Lemonweir utilizing Sundays and Seasons software.
• Provide to Pastor for review and after review, print and distribute to each church.
• Contact people as needed for information and create meaning, descriptive announcements for the weekly bulletins for each church.

WORSHIP SUPPORT:

• On a monthly basis (prior to the month), create the worship assistant list.  Reach out to people for availability prior to creating the list.
• Provide weekly worship readers with readings for the week – send via email or USPS.

CHURCH NEWSLETTER SUPPORT (BEACON):

• Responsible for creating the monthly newsletter.
• Solicit content, articles, and relevant information for monthly newsletter.
• Create a well-designed, informative, readable monthly newsletter using information provided or relevant to things required for the church.
• Continually look for ways to improve the newsletter through other church methods, user-friendly designs, or any other options.

SOCIAL MEDIA SUPPORT:

• Work with Pastor to determine what information should be provided on social media.
• Manage and update church social media accounts to engage the community and promote events by using creative, engaging, compelling content.  Update regularly, i.e. Facebook.

WEBPAGE SUPPORT:

• Provide updates to the church webpage as needed.
• Ensure that the content is relative and up-to-date.

FINANCIAL SUPPORT:

• Provide quarterly financial giving updates (individual church mailboxes or USPS).
• Order annual financial giving envelopes.
• Work with Financial Secretaries (counters) on best approach to counting sheets.

ANNUAL MEETING SUPPORT:

• Assist in gathering the required information needed for the annual church report from the main contributors in a timely manner.
• Consolidate the various inputs to generate the annual report and have it available one week prior to the annual meeting.
• Assist the Council Presidents, Treasurers, or any other Council members in ensuring the annual meeting is efficiently prepared.

MISCELLANEOUS:

• Provide assistance with any occasional services (funerals, memorials, weddings) by creating bulletins, supporting families, assisting with luncheons, etc.…
• Other duties as required based on ministry modifications.